PB INSIDER 

DECEMBER 2025


December Release! PropertyBoss Log In Using PB Online


Preparing for Year-End Financial Close

As 2025 draws to a close, many businesses that follow a calendar-based fiscal year are preparing to wrap up their financials. Closing out the books for the year is an essential process that ensures accuracy, compliance, and readiness for the year ahead. It’s also the perfect time to leverage tools like PropertyBoss to streamline your workflow and set yourself up for success.


Why Year-End Close Matters

A thorough financial close provides a clear picture of your company’s performance, supports tax filings, and lays the foundation for strategic planning. Without proper steps, errors can carry over into the new year, creating unnecessary complications.


General Steps for Closing Financials

We’ve included a general list of suggestions along with helpful PropertyBoss resources to support your financial reconciliation process. Please keep in mind that some reports may not apply to your specific industry. These tips are meant as a guide and should not be treated as a comprehensive checklist for closing out your fiscal year.
  1. Review and Reconcile Accounts
    1. Ensure all bank accounts, credit cards, and loan balances match your records.
    2. Investigate and resolve discrepancies promptly.
      • While the PropertyBoss resources available to you will vary when using the General Ledger versus QuickBooks, we do have reports for both accounting systems. 
        • For QuickBooks: Go to General Ledger > View Previous Interface Runs tab > Reports... button at the bottom of the screen. All four reports can be used to help with reconciliation. 
        • For the GL: Go to General Ledger > Reports. Thirteen reports are available. If specific reports will not load for you, that means you are not using that feature of PropertyBoss. 
  2. Verify Outstanding Transactions
    1. Record all invoices, bills, and expense reports.
    2. Confirm that all payments and receipts are posted correctly.
      • The A574 - Open Transactions Report is a good resource to assist with this. 
      • Check that accurate reconciliations have been completed for all prior months. 
  3. Adjust Journal Entries
    1. Post accruals for expenses incurred but not yet paid.
    2. Record depreciation, amortization, and other necessary adjustments.
  4. Close Sub-Ledgers
    1. Finalize accounts payable and accounts receivable.
    2. Ensure all subsidiary records align with the general ledger.
  5. Generate Financial Statements
    1. Prepare the balance sheet, income statement, and cash flow statement.
      • When using the GL, reports L301, L302, and L303 are income statements. L311 is the balance sheet. L315 is the cash flow report.
      • When using QBs, reports can be generated from QuickBooks.
    2. Review for accuracy and completeness.
  6. Tax Preparation and Compliance
    1. Gather documentation for tax filings.
    2. Confirm compliance with local, state, and federal regulations.
      • 1099s for owners and vendors can be processed in PropertyBoss under Viewing Reports.
        • O280 - Owner Print/Submit 1099s
        • V280 - Vendor Print/Submit 1099s.
  7. Lock Prior-Year Data
    1. Secure your financial records to prevent changes after closing.
      • Go to Setup Preferences > Closing Preferences > Close Changes Date > enter 12/31/2025
      • Best practice is to close each month throughout the year and advance the date so no changes can be made to previously reconciled financial records. Minimally, the Close Changes Date should be the last day of your prior fiscal year (ex: 3/31; 6/30; 12/31)
    2. Archive reports for audit and reference purposes.
  8. Plan for the New Year
    1. Set budgets and forecasts based on prior-year performance.
    2. Update systems and processes for efficiency.


By following these steps and utilizing PropertyBoss features, you can ensure a smooth transition into 2026 with confidence and clarity.



Webinar Schedule

This month, our webinars focus on current events in PropertyBoss and the property management industry. Here’s what’s coming up:

  • December 9 - Using PropertyBoss to Assist in Closing the Fiscal Year - QuickBooks focus
  • December 11 - Using PropertyBoss to Assist in Closing the Fiscal Year - General Ledger focus
  • December 16 - PB Online: Introduction, PropertyBoss Setup for Access, Troubleshooting Access
  • December 17 from **9am - 4pm EST** - PB Online Live Troubleshooting 
    • Unsure of your username and password? Having difficulty logging in? Unsure what all the tabs mean? Jump into our Zoom Room for live assistance on the day PropertyBoss login becomes available for all clients through PB Online. 
  • December 18 - PB Online: Overview, Functionality, and Future Features


December 2025 Webinar Schedule



PB Insider - 2026

Starting in the new year, this newsletter will move from a monthly schedule to a quarterly release. This change allows us to bring you more robust, content-rich editions packed with valuable insights and resources.


Thank you for following along with our monthly installments. We’re confident this new format will make each issue even more impactful for you!