The following instructions demonstrate how to:
  1. Create an accounting file,
  2. Add an e-paymentaccount,
  3. Add the accounting file to the Property/Owner,
  4. Add the accounting file to PB Remote, and
  5. Map the PB transactions to your QB chart of accounts.
 
1. Create Accounting File
General Ledger > Create New Accounting File > Define accounting file > and click OK to save


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2. Add an E-Payment Account 
General Ledger > Select Accounting File > Edit Transaction Mapping > Click Actions > Set E-Payment Account > 
Select account and click OK to save


If your e-payment account is not listed, please contact Trina Lasiter at trina.lasiter@propertyboss.com to create a new e-Payment account. See New Payment Account for additional information. 


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3. Add Accounting File to Property/Owner 
Edit the Property > Select Accounting File and Transaction Mapping or Edit Owner 
Click Statement tab > Select Accounting File and Transaction Mapping > Click OK to save


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4. Add the Accounting File to PB Remote

IMPORTANT: QuickBooks company files (QBW files) MUST be stored on a lettered drive (ex: Q:, R:, S:) and MUST NOT be stored on the local C: drive.

  • Open PB Remote
  • Under “Setup Options,” click “Define Accounting Files”
  • Type in the Accounting File Name and Prefix as they appear in PropertyBoss.



  • The “Work Path” will default to creating a pb_transfer file folder on the User’s local C: drive. Update the Work Path accordingly.



  • Using the “Locate” button, navigate to the corresponding QuickBooks Company file save location.
    • These files have a “green” icon and use a ".QBW" file extension.
    • If you are unsure of the save location, you may open QuickBooks > click “File” > select “Open Previous Company” > note the pathway listed on the expanded window.
    • Once noted, you MUST close QB before resuming setup.
  • Received Method is “Import from File”
  • Send Method is “Export to File”
  • Click “OK” to save the accounting file setup.
  • Log into the QuickBooks company file as the “Admin” user.
  • Place the company file in Single-User mode.
  • In PB Remote, click “Export Setup for Remote” for the Accounting File. Follow the prompts.



  • If PropertyBoss needs to be added as an authorized Third-Party Application, the QB software icon will blink/flash.
    • Select the third option “Yes-whenever this QuickBooks company file is open”
  • Go to General Ledger > Accounting File > Edit Accounting File
    • On the “QuickBooks” tab, confirm QB file pathway matches pathway in PB Remote.
  • In PropertyBoss, go to General Ledger > Accounting File > Click “Import from QuickBooks” > and follow the prompts
  • Interface to QuickBooks


5. Transaction Mapping 

General Ledger > Edit Transaction Mapping > assign your QuickBooks accounts to the PropertyBoss transactions