Register

Category

Transaction Type

Transaction Name

Description

Lease/ Prospect

Charge

Rent Due

Rent Due

Used when you want to charge the tenant for rent.  When paid, the income is split between the owner and property management (per your management fee set up)

Lease/ Prospect

Charge

Rent Due

Subsidy Due

Used when you want to charge the tenant for the subsidy rent amount on leases that are subsidized.

Lease/ Prospect

Late Fee

Late Fee

Late Fee

Used to charge the tenant late fees for rent due transactions that remain unpaid after a specified number of grace days.  When paid, the income is split between the owner and property management (per your management fee setup)

Lease/ Prospect

Deposits

Deposit-Required

Security Deposit

Used when you want to charge the tenant for a required security deposit that is held in escrow (in case of damage to the property or unit) and later returned.  

Lease/ Prospect

Deposits

Deposit-Required

Pet Deposit

Used when you want to charge the tenant for a pet deposit that is held in escrow in case of pet damage.  This is potentially refundable.

Lease/ Prospect

Charge

Charge to Tenant

Application Fee

Used when you want to charge the tenant and the proceeds go to property management.

Lease/ Prospect

Charge

Charge to Tenant

Eviction Fee

Used when you want to charge the tenant and the proceeds go to property management.

Lease/ Prospect

Charge

Credit Owner when Paid

Pet Fee

Used when you want to charge the tenant a pet fee that is NOT refundable.  The proceeds go to the Owner when this charge is paid by the tenant. 

Lease/ Prospect

Charge

Charge to Tenant

NSF Charge

Used when you want to charge the tenant for non-sufficient funds and have the proceeds go to property management.

Lease/ Prospect

Charge

Credit Owner when Paid

Cleaning Fee

Used when you want to charge the tenant a cleaning fee and have the proceeds go to the Owner.

Lease/ Prospect

Credit

Credit to Tenant

Concession

Used when you want to give the tenant a credit and recover the money from property management.  

Lease/ Prospect

PropertyLoan

Credit to Tenant

Credit from Escrow

Used when you want to give the tenant a credit with funds from the Escrow account.  

Lease/ Prospect

Charge

Credit Owner when Paid

Damage Fee

Used when you want to charge the tenant a damage fee and have the proceeds go to the Owner.

Lease/ Prospect

Charge

Credit Owner when Paid

Deposit Forfeit - O

When this charge is applied to the Deposit-Returned, the deposit goes to the Owner.

Lease/ Prospect

Charge

Charge to Tenant

Deposit Forfeit - PM

When this charge is applied to the Deposit-Returned, the deposit goes to Property Management.

Lease/ Prospect

Payment

Payment to Tenant

Deposit Refund

Used to refund the security deposit to the tenant.  This transaction should be applied to the Deposit-Returned transaction.

Lease/ Prospect

Deposits

Deposit-Returned

Deposit Return

The Deposit-Returned transaction type is a special transaction type used to manage deposits.  Transactions of this type return held deposits to the lease register so that you can dispense of the deposit appropriately (refund to tenant, forfeit to profit, apply to charges, etc.)  This is NOT a refund.  This transaction will remove the security deposit from your liability & credit the tenant's balance.

Lease/ Prospect

Charge

Credit Owner when Paid

Keys/Locks

Used when you want to charge the tenant for keys/locks and have the proceeds go to the Owner.

Lease/ Prospect

Communications

Note

Late Stmt Emailed

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the late statement letter is printed.

Lease/ Prospect

Communications

Note

Letter - Eviction

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the eviction letter is printed.

Lease/ Prospect

Communications

Note

Letter - Late Notice

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the late notice letter is printed.

Lease/ Prospect

Communications

Note

Letter - Misc.

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when misc. letters are printed.

Lease/ Prospect

Communications

Note

Letter - NSF

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the NSF letter is printed.

Lease/ Prospect

Communications

Note

Letter - Renewal

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the renewal letter is printed.

Lease/ Prospect

Reversal

Tenant Payment

NSF Return

This transaction is used to reverse a Tenant/Member payment.

Lease/ Prospect

PropertyLoan

Charge to Tenant

Payment from Escrow

This transaction is used to pay bills from Escrow Funds.

Lease/ Prospect

Onboarding

Balance Adjustment

Prepaid Beg Bal

Used to set the starting balance for tenants that paid ahead as of your PropertyBoss go-live date

Lease/ Prospect

Credit

Charge Owner/Credit Lease

Rental Credit - O

Credits the tenant (reduces balance owed) and expenses the owner.

Lease/ Prospect

Credit

Credit to Tenant

Rental Credit - PM

Credits the tenant (reduces balance owed) and expenses property management.

Lease/ Prospect

Payment

Tenant Payment

Security Payment

Used for payments made by the tenant for deposits only

Lease/ Prospect

Onboarding

Balance Adjustment

Starting Balance

Used only to setup credit balances as of your PropertyBoss go-live date

Lease/ Prospect

Onboarding

Balance Adjustment

Starting SD Bal Adj

Used only to credit security deposits already in escrow as of your PropertyBoss go-live date

Lease/ Prospect

Communications

Note

Statement Emailed

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the tenant's register when the statement letter is printed.

Lease/ Prospect

Payment

Tenant Payment

Subsidy Payment

Used to record payments made by the subsidizing authority for subsidized leases.

Lease/ Prospect

Balance Adj

Balance Adjustment

Subsidy Pmt Adjust

Used when the housing authority reduces the current payment to correct prior overpayment.

Lease/ Prospect

Payment

Tenant Payment

Tenant Payment

Used for payments made by the tenant for any charges other than deposits.

Lease/ Prospect

Charge

Credit Owner when Paid

Utilities - Cable

Used when you want to charge the tenant for Cable and have the proceeds go to the Owner.

Lease/ Prospect

Charge

Credit Owner when Paid

Utilities - Electric

Used when you want to charge the tenant for the Electricity and have the proceeds go to the Owner.

Lease/ Prospect

Charge

Credit Owner when Paid

Utilities - Garbage

Used when you want to charge the tenant for Garbage pickup and have the proceeds go to the Owner.

Lease/ Prospect

Charge

Credit Owner when Paid

Utilities - Gas

Used when you want to charge the tenant for the Gas and have the proceeds go to the Owner.

Lease/ Prospect

Charge

Credit Owner when Paid

Utilities - Water

Used when you want to charge the tenant for the Water and have the proceeds go to the Owner.

Lease/ Prospect

Special

Note

Waive Late Fee

Use this to prevent late fees from posting prior to this transaction date.

Lease/ Prospect

Loss

Write Off

Write Off

Used to write off unrecoverable balances owed by the tenant after move out.

Property/ Unit

Onboarding

Balance Adjustment

Balance Adjustment-P

Used to set the starting balance of the property account.

Property/ Unit

Charge

Charge to Owner

Cable

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Cleaning Fees

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Damage Fees

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Electric

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Garbage

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Gas

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

HOA Fees

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Landscaping

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Lease Renewal Fee

This transaction charges the Owner a fee for handling a lease renewal.

Property/ Unit

Charge

Charge to Owner

Lease Up Fee

This transaction charges the Owner a Lease Up fee when you create a new lease.

Property/ Unit

Maintenance

Maintenance paid by Owner

Maint & Repairs

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Credit

Credit to Owner

Mgmnt Fee Credit

This credit increases the Owner balance and results in an expense to Property Management

Property/ Unit

Charge

Charge to Owner

Mortgage

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Payment

Owner Revenue

Owner Rev - Misc.

Payment received for a property/Owner. Ex. Insurance reimbursement, laundry

Property/ Unit

Charge

Charge to Owner

Pest Control

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Payment

Property Revenue

Prop Mgmt Rev - Misc

Payment received for a property that is income to property management.

Property/ Unit

Charge

Charge to Owner

Property Insurance

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Property Taxes

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Re-Keying Locks

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Property/ Unit

Charge

Charge to Owner

Water

Used to pay external vendor on behalf of Owner.  This reduces the Owner's balance.

Owner

Onboarding

Balance Adjustment

Balance Adjustment-O

Used to set the starting balance of the Owner account.

Owner

Startup Transaction

Balance Adjustment

Beg Bal - Reserve

Used to record the beginning RESERVE balance for your Owner as of PropertyBoss go-live date.

Owner

Startup Transaction

Balance Adjustment

Exist Sec Dep Adj

Used to adjust the Owner-held security deposits out of the Owner balance for startup leases.

Owner

Communications

Note

Letter

Makes a notation on the Owner's register when a letter is printed.

Owner

Charge

Charge to Owner

NSF Charge-O

Used to charge the Owner for NSF fee.  Proceeds go to property management.

Owner

Reversal

Received from Owner

NSF Return-O

Used to reverse a Recvd from Owner transaction due to NSF.

Owner

Communications

Note

Owner Stmt Emailed

This transaction type is used to record notes about communication activity related to a lease.  This transaction has no financial value, but displays on the register.  Makes a notation on the owner’s register when the Owner statement email is sent.

Owner

Payment

Payment to Owner

Payment to Owner

Used to pay your Owners each month.  This reduces the Owner's balance.

Owner

Payment

Received from Owner

Recv'd from Owner

Used to record money received from the Owner to cover repairs, etc.  This increases the Owner's balance.